Decision Record 2018

Agile Hardware Requirements - Nottinghamshire

Nottinghamshire Police is procuring Agile Devices and Accessories through the compliant HealthTrust Europe framework OJEU REF: 2016/S 059-099439. The Framework enables the force Direct Award and to raise a Purchase Order with the Supplier Specialist Computer Centre. The period of the Contract will be 1st January 2019 to 31st March 2019.

New Custody Suite Contractors RIBA 2-4

The proposal is to construct a new 50 cell custody suite to replace the existing Bridewell Custody Suite. The land has now been acquired on the former gasworks site at Radford Road, Nottingham.

Nottinghamshire Police intend to use the SCAPE Framework and work with Wilmott Dixon to work on the Pre-Construction Phase on the Project RIBA Stages 2-4.

New Custody Suite Contractors RIBA 2-4

The proposal is to construct a new 50 cell custody suite to replace the existing Bridewell Custody Suite. The land has now been acquired on the former gasworks site at Radford Road, Nottingham.

Nottinghamshire Police intend to use the SCAPE Framework and appoints Perfect Circle (Gleeds) to perform the Pre-Construction Phase consultancy on the Project RIBA Stages 2-4.

Agile Phase 2 Release of Funds

At the end of the 2017/18 financial year an amount of £250k was set aside in a reserve for the purpose of providing devices to Public Protection and CID officers, at the time the request was made the specification and scope of work was incomplete.
Information Services have now completed the specification work and are in a position to place the order, subject to correct progress through EMSCU for the procurement, which is now complete and signed off.

Development of Nottinghamshire Victim CARE Website

The PCC currently commissions the Nottinghamshire Victims' CARE (Cope And Recovery Empowerment) service. The service provides victim-centred and outcomes focussed restorative and other support to empower victims and survivors to cope and recover from crime, anti-social behaviour, hate incidents and identity theft. It empowers resilience, protecting victims from further harm and helping to prevent repeat victimisation.

Choices and Consequences Initiative led by the National Justice Museum

A £20,000 funding contribution is being sought by the National Justice Museum, Nottingham to support a partnership initiative with Nottinghamshire Police, Nottinghamshire Police and Crime Commissioner, the National Justice Museum (Nottingham) and the Ben Kinsella Trust.

Night Time Levy

Details expenditure of the Night Time Levy monies in 2018-19 in support of the core aims of Round 2 of the Local Alcohol Action Area Plan (LAAA2) for Nottingham: a safer, healthier and more prosperous evening and night time economy.

Helen Kane

Best Bar None

Funding in 2018/19 to support the Nottinghamshire Best Bar None scheme.

Elly Grayston

Custody Suite Improvements Mansfield & Bridewell

The appointment of Gleeds and also for the appointment of Lindums through SCAPE. Gleeds will need to be appointed first so that they can support Estates on the evaluation of the Lindums proposal. Gleeds have submitted a proposal.

C/Insp Andy Rooke

Purchase of equipment to support and assist officers to tackle rural crime

Rural communities report through regular engagement events and feedback the perception that officers can sometimes be limited in their attempts to tackle and positively react to reports of rural crime as a result of the availability of specialised equipment to effectively operate in a rural environment; specifically the ability to work in unlit, isolated, remote locations, identify and locate suspects, and access and search such locations.

Elly Grayston

ANPR Nottingham

Decision to award the contract for the supply and technical support of 115 ANPR cameras across Nottinghamshire.

Claire Good

Appropriate Adult Procurement

Appropriate Adults are required to attend custody suites in support of vulnerable adult suspects in custody and to ensure detainee's rights and entitlements are upheld as well as to facilitate· communication.  The existing Nottinghamshire Appropriate Adult contract will end on 31st March 2019 and an agreement has been reached that the new contract will be procured on a regional basis to include Leicestershire, Nottinghamshire and Northamptonshire.

Insp Duncan Collins

New Detention and Justice Centre/50 Cell Custody Suite

Business case seeking approval for the construction of a new 50 Cell Custody Suite, associated facilities on the site at the Old Gasworks on Radford Road (purchased after approval following the Options Appraisal November 2017) and remedial works as necessary and the allocation of the budget for the project in its entirety, as per the costings outlined in the business case.

Amanda Harlow

Financing of Capital expenditure - Qtr2

Based on capital spend to date and forecast out-turn, the attached shows the method of financing currently being proposed.

Rachel Buck

Driver Awareness Courses

Extension to existing agreement for the provision of National Driver Offender Re-Training Schemes.   With reference to the contract to provide driver education services to the Nottinghamshire Police. Nottinghamshire Police would like to extend the current period of the contract for a further 5 months to begin on the 13th January 2019. The new contract expiry date shall be 12th June 2019.

Alexei Lambley-Steel

Command & Control and Virtual Server Additional Capacity

Nottinghamshire Police is procuring C & C and Virtual Server Additional Capacity through the compliant NHS Shared Business Services (SBS) Framework Link: IT Solutions (Networks, Software, Hardware & IT Services)

Alexei Lambley-Steel

CN1001936 Liquid Fuels

Nottinghamshire Police is procuring Liquid Fuels through the compliant ESPO framework Liquid Fuels 301. The Framework enables the force as and when required to raise a Purchase Order with the Supplier Certas. The Framework covers the period 1st October 2018 to 30th September 2020. 

Elly Grayston

Travel & Accommodation - Capita Extension

CCS have updated their previous Framework RM3735 for Travel & Accommodation. The new Framework RM6016 has now superseded the old RM3735. The New RM6016 has various lots which are being evaluated as the best option for Notts Police moving forward. 

Samantha Salden

Signals from Noise Licences and Migration of hosting from Northants Police to Nottinghamshire Police

For the supply of Signals from Noise Licences and Migration of hosting from Northants Police to Nottinghamshire Police to be provided by Lightfoot Solutions UK Ltd for the period of contract 1st October 2018 to 30th September 2021.

Kevin Dennis

Joint Code of Corporate Governance and Working Together (Part A)

The first Joint Code of Corporate Governance and Working Together document was agreed by the Police and Crime Commissioner in 2013.  Since then, internal auditors have recommended that the Commissioners decision making policies and guidance is incorporated into the main governance framework.

Samantha Salden

Archive Storage Expansion Chunks - ref previous decision record number of 2018.028/2018.039

For the supply of two additional Archive Storage Expansion Chunks to be provided by CDW for the period 1st October 2018 to a variation end date of 30th September 2023.

This is a variation to the current contract with CDW (CN1001780) the original contract was to purchase a replacement/refresh of the existing archive storage used for the Hi Tech Crime Unit (DIU) and Technical Surveillance Unit (TSU). The solution was also to be used to accommodate the data being brought over on the POLIT move (DN 2018.028).  Further to the original contract, there was a variation to cover storage switches which weren't covered by the original requirement specification (DN 2018.039).

Alexei Lambley-Steel

Prisoner Intelligence Notification System (PINS)

A software solution designed to help law enforcement agencies prevent crimes committed by offenders when they are released from prison. By pro-actively notifying local police and agencies in advance of release, PINS helps them keep on top of known criminals as they re-enter the community.

Narinder Singh

New Custody Suite - New Bridewell Acquisition - Consultancy Stage

This Decision Record relates to the approval of the initial Consultancy Stage (Stage 0-1) for the acquisition of land to construct a new 50 cell custody suite to replace the existing Bridewell. The project is being procured through the compliant SCAPE framework. The overall value of the project is over the PCC signatory threshold.

Dan Howitt

Youth Commission - 2018/2019

The PCC plans to commission Leaders Unlocked to deliver targeted engagement with young people and under-represented groups across Nottinghamshire in 2018/19. 20-25 young adults from diverse backgrounds will be recruited and trained to join the Youth Commission which will include harder-to-reach groups such as ex-offenders.

Alexei Lambley-Steel

Insurance Broker

Nottinghamshire Police is procuring professional advice and insurance underwriting which can only be obtained through a Contract with a professional intermediary. 

Claire Good

Victim CARE Case Management System

The PCC currently commissions the Nottinghamshire Victims' CARE (Cope And Recovery Empowerment) service.

Nottinghamshire Victim CARE are now entering into a contract to purchase a new case management system for the service. The PCC is therefore requested to approve the use of up to £6,000 of reserves generated from Nottinghamshire Victim CARE's underspend in 2017/18 to contribute towards this.

Dan Howitt

Rural Crime Research 2018

The PCC plans to partake in two national rural crime research projects which are being commissioned and co-ordinated via North Yorkshire OPCC and the National Rural Crime Network.

Business Support Manager

OPCC Business and Administration Apprentice

The apprentice will provide business and administration support to the Office of the Police and Crime Commissioner to include organising meetings and events, booking conferences, ordering stationery, data inputting, collating statistics etc.

Amanda Harlow

Amendment to Treasury Management strategy - Credit worthiness policy

Increase in level of monies held has resulted in the need to amend strategy/policy.

Narinder Singh

Police Constable Degree Apprenticeship Award of Supplier

From 2020 the routes of entry to policing will change, the changes have been mandated nationally. The three routes will be the Degree Holder, Pre-Join and Police Constable Degree Apprenticeship (PCDA) programmes.

The PCDA will use a significant portion of the Apprenticeship Levy and will provide an opportunity to recruit a diverse group of talented individuals from our local communities who will work towards their BA in Policing whilst employed as a Police Officer. Their training will be delivered jointly between EMCHRS L&D and the awarded HEI Provider, University of Derby.

Tim Wendels

Proposed new build at Sherwood Lodge - Design and Consultancy Services

Following the completion of Feasibility Studies relating to the construction of a new building on the Sherwood Lodge site and options for the development of a Joint HQ for Nottinghamshire Police and Nottinghamshire Fire and Rescue Service and the decision of the Strategic Collaboration Board to pursue proposals to create a Joint HQ on the Sherwood Lodge site, it is now proposed to commence development of the design up to RIBA Work Stage 4 in order to enable a suitable design to be produced in conjunction with Nottinghamshire Fire and Rescue Service, planning permission to be sought and the production of detailed plans and specifications to enable a later procurement process to appoint a Contractor.

Claire Good

Development of Nottinghamshire Victim CARE Website

The PCC currently commissions the Nottinghamshire Victims' CARE (Cope And Recovery Empowerment) service.  The Commissioner would now like to commission a Nottinghamshire Victims' CARE website to support and promote the help available for victims and survivors of crime in Nottingham and Nottinghamshire.

Tim Wendels

Sale of Worksop Police Station, Potter Street, Worksop

Following the decision to move from the former Worksop Police Station to the Council Offices at Queens Buildings, Potter Street, Worksop, the site was placed on the open market.

Alexei Lambley-Steel

CN1001888 Vehicle Recovery Lot 1 Area 1

Nottinghamshire Police is obliged to provide a vehicle recovery scheme to deal with the recovery of, along with the subsequent care and control of, vehicles seized by the Force using a range of powers. Historical data shows that the Force recovers at least 6,000 vehicles per annum and the capital and revenue figures quoted have been based on historical data and an assumed income generated by the 6,000 vehicle per annum. 

Lot 1 current supplier will be terminated on 24 July. Through the original procurement process, Richford's were the second compliant supplier for Lot 1 (and they already delivery Lot 2). It is therefore intended that the contract will be novated to include Lot 1, and ensure that all contracts are due to expire at the same time. 

Danny Baker

Drawdown of EF Training Reserve

To seek a decision on drawing down and closing off an old externally funded reserve for training totalling £119,615.07 in order to cover the rise in costs we are experiencing in this area which seems a sensible and just utilisation of this.

Nicola Wade

Criminal Justice Substance Misuse Review 2018 - award of contract

The PCC wishes to review criminal justice substance misuse services in Nottingham and Nottinghamshire, in order to identify how best to provide specialist criminal justice substance misuse support from April 2019 onwards.

As set out in Decision Notice 2018.056, the PCC invited proposals to deliver the review from specialist criminal justice consultancies, as well as local universities. Two bids were received and evaluated against published criteria by a panel including the OPCC, Nottinghamshire Police and the City and County Councils. The winning bid from Adaptus Consulting LLP scored higher marks on quality and price.

Elly Grayston

The Provision of Command & Control System Including Integrated Communications Control System (ICCS) Procurement

Nottinghamshire Police have conducted an Open EU procurement process for a Command and Control System including an integrated Communications Control System (ICCS) for the supply of SAFE (Situational Awareness for Enhanced Security) command and control.
The contract period will be over 10 years (7 years with the option to extend for a further three year period) and the preferred bidder is SAAB Limited.

Nicola Wade

Award of contracts to deliver adult and paediatric SARC services 2018-21

The PCC is requested to approve the award of the contracts to deliver the new adult and paediatric Sexual Assault Referral Centres (SARCs) for the period 2018-2021.
The PCC receives a grant from the Ministry of Justice (MoJ) to commission local victim support services. In addition, National Guidance ("Public health functions to be exercised by NHS England Service Specification 30") sets out the role for NHSE and PCCs to work together to commission adult and paediatric SARCs. The decision to procure was set out in earlier Notices of Decision.

Claire Good

Additional Commissioned Project - Harmless CIC

The PCC is requested to confirm his verbal agreement to use the PCC and Chief Constable's joint fund to support Harmless CIC in delivering The Tomorrow Project for the remainder of 2018-9.

Nicola Wade

Criminal Justice Substance Misuse Review 2018

The PCC co-commissions specialist substance misuse support for adults who are in the criminal justice system: the Clean Slate service in the city and the Change Grow Live service in the county. Clean Slate is due to be recommissioned during 2018 whilst the Change Grow Live service has been extended until March 2020. In addition to these services, the PCC has, through the county's community safety partnerships, funded a number of "assertive outreach" services which are delivered by Framework and CGL. These services reach out to individuals with complex needs that often include street homelessness, mental ill health, substance misuse and social care.

Nicola Wade

Extension of funding for sexual violence counselling services in Nottingham and Nottinghamshire in 2018-19

The PCC has a responsibility to commission services for victims of crime, and to prioritise the victims of the most serious crime.
Victims (survivors) of sexual violence require a range of help to cope and recover from crime, including crisis support, help through the criminal justice system, counselling and peer support.

Nicola Wade

Provision of Interim Sexual Violence Support April - June 2018

The PCC is required to agree formally to his earlier verbal agreement to ensure that non therapeutic sexual violence support services continue to be provided whilst new Independent Sexual Violence Adviser services for adults and children and young people (ISVA and CHISVA) are mobilising.

Nicola Wade

Provision of Interim Independent Sexual Violence Adviser (ISVA) support in 2017-18

The PCC is required to agree formally to his earlier verbal agreement to commission interim ISVA support services whilst funding arrangements for a more sustainable ISVA services are agreed. 

Helen Kane

County LAAA2

This is an amendment to Decision Form 2018.14 which set out proposed expenditure in support of the core aims of Round 2 of the Local Alcohol Action Area Plan (LAAA2) for Nottinghamshire County: preventing alcohol-related crime and disorder; reducing alcohol-related health harms; and generating economic growth by creating vibrant and diverse night time economies.
Due to staff vacancies and necessary liaison with partner agencies, it is proposed that this project is moved into 2018/19.

Helen Kane

Night Time Levy

An amendment to Decision Form 2018.013 on the expenditure of the Night Time Levy monies in support of the core aims of Round 2 of the Local Alcohol Action Area Plan (LAAA2) for Nottingham: a safer, healthier and more prosperous evening and night time economy.

Nicola Wade

Award of contracts to deliver new ISVA and CHISVA support 2018-20

The PCC is requested to approve the award of the contracts to deliver the new ISVA support service 2018-2020.

Following a procurement process, which was managed by East Midlands Strategic Commercial Unit (EMSCU) a tender panel met on 21 October and agreed to:

• accept the bid from Notts SVS Services to deliver Lot 1 Adults ISVA support; and
• accept the bid from lmara to deliver Lot 2 Children and Young People's ISVA support

Nicola Wade

Additional Investment into City MARAC IDVA and Admin Service

The PCC is requested to approve additional investment into the City IDVA and MARAC Services. The additional investment would be as follows:

• 2017/8: £36,374 for additional MARAC IDVA and additional administration Dec-Mar
• 2018/9: £89,433 for additional MARAC IDVA and administration support Apr-Mar

The funding will be paid from Community Safety Grant.  The amount will be included within the PCC/City Council/Nottingham CCG partnership agreement, with the service managed by the COP on behalf of the PCC.

Nicola Wade

Procurement of adult SARC services 2018-21

Following consultation with local stakeholders led by the PCC, NHSE will co-commission with the PCC a county wide adult SARC service based on the national specification. The service specification will also include the provision of forensic medical examinations.

The PCC is requested to agree:

1. To co-commission, with NHSE as the lead commissioner, a new regional adult SARC service, this will be delivered through the publication of an invitation to tender;
2. That the new adult SARC specification will include the provision of forensic medical examinations;
3. To contribute up to £310k pa towards the cost of the adult SARC for the years 2018-9, 2019-0 and 2020-1. This will be funded from up £30k from community safety grant, and £280k from police grant;
4. To continue to provide the Topaz Centre rent free, along with utilities, so long as the provider of the new contract is based in the Topaz Centre.

Nicola Wade

Procurement of paediatric SARC services 2018-21

Following consultation with partners including paediatricians, police forces, PCCs and other stakeholders, NHSE will commission a regional paediatric SARC service based on the national specification. The consultation findings also indicate that children and young people would receive a better service if paediatricians were forensically trained, thereby reducing the number of people examining them.
The new regional paediatric SARC service will be commissioned by NHSE on behalf of all the East Midlands PCCs, under the umbrella of a partnership agreement.

The PCC is requested to agree:

1. To co-commission, with NHSE as the lead commissioner, a new regional paediatric SARC service, this will be delivered through the publication of an invitation to tender;
2. That the new paediatric SARC will include the provision of forensic medical examinations;
3. To contribute £20k pa towards the cost of the paediatric SARC for the years 2018-9, 2019-0 and 2020-1, to be funded from police grant.

Elly Grayston

Managed Service for Uniform

Nottinghamshire Police currently use Cooneen at Work Limited to deliver its outsource managed service for uniform.  A further extension to the service is required for a single 12 x months. This is a continuation of the service already being provided to Nottinghamshire Police and is within the contract terms CN1001591.

Dan
Howitt

CN1001852 Nottinghamshire Police and Crime Survey

In 2017, the PCC commissioned Information By Design as part of a competitive tendering process to undertake a robust and representative general population survey for the police force area which set the baseline for monitoring Police and Crime Plan delivery outcomes.

Alexei Lambley-Steel

CN1001837 Sexual Violence Services ISVA

The purpose of this report is to recommend approval, by signing; for entering into a contract extension with Notts Sexual Violence Support Services {NSVSS) for the provision of Sexual Violence Services ISVA.  The Total cost is
£555,593.55 (for two years from 1st April 2018 to 30th June 2020 with the option of 2 x 12 month extensions to 30th June 2022).

Alexei Lambley-Steel

CN1001799 Sexual Violence Services CHISVA

The purpose of this report is to recommend approval, by signing; for entering into a contract extension with IMARA for the provision of Sexual Violence Services CHISVA.  The Total cost is £243,961.56 (for two years from 1st April 2018 to 30th June 2020 with the option of 2 x 12 month extensions to 30th June 2022).

Alexei Lambley-Steel

Agile Working 2018 - Additional Laptops

To recommend approval, by signing; for entering into a contract extension with Specialist Computer Centre for the provision of Agile Working.  The Total cost is £54,133.01 (for three months following date of delivery).

Claire Good

Additional Commissioned Projects 2018/19

The PCC has agreed to support the following initiatives for the remainder of 2018-19:

• Muslim Hands - £25,000
• Second Chance Learning Academy - £10,000

This is a total of £35,000 which shall be met from within the 2018/19 Community Safety Fund.

Samantha
Salden

Microsoft Enterprise Subscription Agreement (ESA)

This is new tender for a Licensing Solution Partner (LSP) for Microsoft Enterprise Subscription Agreement (ESA) accessing UK Police National Enabling Programme MOU and/or Digital Transformation Arrangements. This is to be provided by Comparex UK Ltd for the period of contract 1st September 2018 to 31st August 2021 for the total contract value of £2,745,544.45.
This advance commitment by 15th June allows Nottinghamshire Police to access the cloud product discounts available under the UK Police NEP Wave 1 National MOU offer.

Alexei Lambley-Steel

Contract Variation to CN10017810 include items that should have been within the tender

The purpose of the report is to seek approval to vary Contract CN1001780 Archive Storage Replacement and Polit Move. The contract was awarded in March 2018 ref Decision Form 2018.028.

A further requirement of Network Switches was initiated. These should have been procured through Contract CN1001780, however no provision was made for these. The recommendation is to vary contract CN1001780 to include them.

Tim Wendels

Sale of Holmes House, Ratcliffe Gate, Mansfield

The above office building is situated on the Mansfield Police Station site and is surplus to requirements. Only one team remains in the building and it will be vacated by early June.

The building has been on the market since February, 2018.  An acceptable offer has now been made for the site and the sale can be agreed.

Samantha Salden

Variation of WAN Network Connectivity Services Contract

This variation is to the contract already signed off for the purchase of the required WAN network connectivity to a centralised network data centre and any-to-any connectivity between all sites.

This variation is for 13 of the Nottinghamshire sites which are moving over on a contract amend in order for Virgin Media Business to allow us to remain on existing revenue prices (this saves us £15,747.60) annually. This is a direct award to Virgin Media Business for a period of 36 months  with a total variation to contract of £59,338.50 ongoing revenue cost.

Charlotte Radford

Review of Members Allowances

Members' allowances were last reviewed in 2013. No change to the level of allowances has been made since this date.
A review of allowances has been undertaken and comparative data obtained from other OPCC's. This• confirmed that Nottinghamshire is at the lower end of payments made to members.

Claire Good

Knife Crime Projects 2018-19

The PCC is requested to confirm his verbal agreement to use the PCC and Chief Constable's joint fund to provide three grants to third sector organisations to provide targeted programmes to divert children and young people away from knife crime.

Pam Taylor

Write off debts 2017-18

The debts outstanding on the debtor ledger have been reviewed and the debts totalling £20422.71 plus VAT are recommended for write off. These have been reviewed by the Force CFO who has approved the ones within his delegated limit totalling £2727.49.and also recommended to the CFO to the PCC that a debt for £17695.22 plus VAT be written off due to the company being in liquidation. Where the debts being written off relate to individuals the information has been made anonymous.

Tim Wendels

Nottingham Custody Project - Acquisition of land at former Gasworks site, Radford Road, Nottingham

In November, 2017, the Force Executive Board considered an Options Appraisal for the Nottingham Custody Project and selected the former Gasworks site on Radford Road as the preferred site.

Matt Etchells-Jones

Extension of the contract for ECINS 12 months

The ECINS system has been funded by the OPCC for four years (2018/19 will be year five). During this period the system has become the Nottinghamshire wide system for multi-agency case management and data sharing.
There are no other open market solutions available off the peg and no bespoke system could be procured within a comparable price range.

Kevin Dennis

Nottinghamshire Office of the Police and Crime Commissioner - Chief Constable's Post-Service Employment Procedure

Lord Leveson's report into the Culture, Practices and Ethics of the Press (2012) recommended that consideration be given to where limits can be placed upon the nature of any employment of Chief Officers within or by the media post service.

Claire Good

Community Safety Grant 2018-19

The PCC is requested to confirm his verbal agreement to use 2018-19 Community Safety Grant

Charlotte Radford

Appointment of Consultants - Feasibility study for Joint HQ

It has been agreed that the force in collaboration with the Fire Service will undertake a feasibility study on the possibility of being located on a joint HQ site. The Fire Service is leading on this review and the Force are actively participating.

Samantha Salden

Award of archive storage replacement for Hi-tech Crime Unit and Technical Surveillance Unit and Polit move

To recommend approval for the contract Archive Storage Replacement for Hi Tech Crime Unit and Technical Surveillance Unit and POLIT move.  This procurement will be purchasing a replacement/refresh of the existing archive storage we use for our Hi Tech Crime Unit (DIU) and Technical Surveillance Unit (TSU). The solution will also be used to accommodate the data being brought over on the POLIT move.  This will provide storage to meet the requirements for the next 5 years, with the appropriate support and maintenance for the same period.

Tim Wendels

New Tri-Service at Hucknall EMAS (Police, Ambulance and Fire Service)

The current Hucknall Police Station, if retained, would require a major refurbishment and the running costs per square metre are high compared to other stations, so it is part of the Force Estates Rationalisation Strategy to reduce our costs on buildings and redistribute funds into operational Policing.

Tim Wendels

New Worksop Shared Service, Queens Buildings

The current Worksop Police station on Potter Street is included in the Force Estates Rationalisation Plan, as it is considered that the floor space is greater than the Force requires in Worksop and that by reducing our reliance on oversized buildings we can redistribute funds into operational Policing.

Samantha Salden

Award of WAN Network Connectivity Services

The purpose of this report is to recommend approval for the award of contract for WAN Network Connectivity Services. This contract is for the purchase of the required WAN network connectivity to a centralised network data centre and any-to-any connectivity between all sites.

Kevin Dennis/
Chief Constable

BME Recruitment Strategy- PATRA and Nottinghamshire Police Joint Marketing Strategy

The Chief Constable recently met with the Chief Executive of PATRA incorporating ACDA to discuss how both organisations can work together to improve the number of BME officers and staff employed by the Force.

Kevin Dennis

Treasurer to Nottinghamshire Fire & Rescue Authority and service level agreement with the Nottinghamshire Office of the Police and Crime Commissioner

Nottinghamshire and City of Nottingham Fire and Rescue Authority on 16 February 2018 agreed to enter into a service level agreement with the Nottinghamshire Office of the Police & Crime Commissioner. The Police and Crime Act 2017 places a statutory duty on blue light emergency services to consider opportunities for collaboration. Under the SLA, the OPCC Chief Finance Officer will act as the Treasurer to the Authority.

Tim Wendels

Acquisition of the upper car park and associated land at Burntstump Country Park

It is proposed to acquire the upper car park and associated land at Burntstump Country Park, Arnold, from Gedling Borough Council.

Nicola Wade

Sexual Violence Research and Consultation 2017

During 2017 the PCC will co-commission new paediatric and adult Sexual Assault Referral Centres (SARC) with NHS England, and is in discussion with Nottinghamshire County Council and county clinical commissioning groups to co-commission a new adult specialist sexual violence support service. In addition, the PCC is working with the City and County Councils to put specialist, dedicated support in place for adult survivors of abuse which took place whilst they were in institutional care such as children's homes ("historical institutional abuse").

Whilst some research into the needs of survivors has already been conducted by the PCC and others, the PCC wishes to commission independent research to understand better.

Nicola Wade

Community Safety Budget 2017-18

The PCC is requested to confirm his verbal agreement to use the 2017-18 Community Safety Grant to make awards to the following:-

1. Crime and Drugs Partnership (DCD)
2. Safer Nottinghamshire Board (SNB)
3. Small grants to 23 third sector organisation

Nicola Wade

Additional 2015-16 Community Safety Fund Grants

The PCC has agreed to support the following initiatives for the remainder of 2015-6:

1. Communities Inc: £2,000 to deliver additional hate crime reporting work;
2. Devon & Cornwall Office of the Police and Crime Commissioner: £4,000 to deliver a pilot to reduce street drinking;
3. Equation: £6,858.68 to deliver work to support girls affected by gangs;
4. Nowchurch: £400 to deliver mentoring with offenders who are substance misusers.

This is a total of £13,258.68 to be funded by community safety grant.

Nicola Wade

Child Sexual Abuse:  use of MoJ CSA Grant Funding 2016-17

The PCC has a responsibility to commission services for victims of crime, and to prioritise the victims of the most serious crime. In February 2016 the PCC was notified by MoJ that his 2016-7 Victims Services Grant would include additional new funding of £91,426.25 for victims of child sexual abuse ("CSA Fund").

Narinder Singh

Agile Working 2018

Nottinghamshire Police has a requirement to purchase 1,580 mobile devices (mobiles, arid Tablets) with supporting accessories (cases, and phone chargers) for agile working.  Following a tender award EE have been awarded the contract for £382,632.00 through a compliant procurement framework.

Sallie Blair

Nottingham Post Business Awards - Employer of the Year Category

The Commissioner has been offered the opportunity to sponsor the Nottingham Post Business Awards which celebrate business success in and around Nottingham, recognising the achievements of the business community, which fuel's the local economy and is a valuable partner to the police.
The category proposed is Employer of the Year Award, recognising that the safety and security of employees at work and that of their personal possessions is an important corporate responsibility.

Helen Kane

County LAAA2

This decision form sets out proposed expenditure in support of the core aims of Round 2 of the. Local Alcohol Action Area Plan (LAAA2) for Nottinghamshire County: preventing alcohol-related crime and disorder; reducing alcohol-related health harms; and generating economic growth by creating vibrant and diverse night time economies.

Helen Kane

Night Time Levy

The Late Night Levy is a discretionary power available to licensing authorities in England and Wales under the Police Reform and Social Responsibility Act 2011, to charge a levy to persons who are licensed to sell alcohol late at night in the authority's area, as a means of raising a contribution towards the costs of policing the late-night economy. Nottingham City Council has implemented this and £284,000 has been raised for use in 2017/18 and 2018/19. Of this, £12,000 has been allocated to the Street Pastor Scheme. £8,000 is also set aside for the Feria Urbanism research project into the evening and night time economy.

Narinder Singh

Nottinghamshire Forensic Medical Services

The purpose of this report is to inform and recommend approval for the award of a contract for the Provision of Criminal Justice Healthcare Services in Nottinghamshire.  The Provision of Criminal Justice Healthcare Services to be provided by Care & Custody Health Limited for the period of contract 1st May 2018 for three years.

Alex Branson

Agile Working 2018

Nottinghamshire Police has a requirement to purchase 850 laptops and supporting accessories (docking stations, monitors, etc.) for agile working.  Following a competitive process Specialist Computer Centres PLC was evaluated as the most economically advantageous tender at £897,396.00 and this decision is to confirm the award of the contract to this company.

Philip Gilbert

£10K NTU Research Study - Hate Crime Experiences of Police Officers

£10k funding is sought by the Nottingham Trent University to undertake a research study to examine the experiences of Nottinghamshire Police officers as victims of hate crime. This research aims to gain an understanding of the issues experienced by Police officers as victims of hate crime, both 'externally' (from members of the public, suspects and offenders) and 'internally' within the Force (from work colleagues and supervisors).

Naomi Bolton

Police Constable Degree Apprenticeship

From 2020 the routes of entry to policing will change, the changes have been mandated nationally. The three routes will be the Degree Holder, Pre-Join and Police Constable Degree Apprenticeship (PCDA) programmes.  Nottinghamshire Police are aiming to be one of the first forces in the country to recruit to the PCDA and aims to have it's first cohort in September 2018.

The PCDA will use a significant portion of the Apprenticeship Levy and will provide an opportunity to recruit a diverse group of talented individuals from our local communities who will work towards their BA in Policing whilst employed as a Police Officer.  Their training will be delivered jointly between EMCHRS and a HEI Provider.

Charlotte Radford

Budget and Precept 2018-2019

The Police and Crime Panel met on the 7th February to consider the proposed precept for 2018-19. To support them in this they were provided with budget reports and financial strategies that provided detail on how the precept and government grant would be utilised in 2018-19.
The precept increase proposed was approved by the panel.

Samantha Salden

Award of Telephony Transformation Contract Variation

The purpose of this report is to recommend approval for the contract variation to the Telephony Transformation Contract. This variation is to supply a technical re-design to the telephony cluster to enable Nottinghamshire and Northamptonshire to support and maintain their own telephony platforms and eliminate or reduce the support dependency on any force.

Delegation to Sign Special Resolution - NBCS

As the officer responsible for Home Office funding awarded to the Commissioner for NBCS and representative on the board, the need to be able to agree sign off items related to the articles has come to light.
Legal advice from our legal team has been taken that the articles themselves are suitable has been obtained and one minor amended.

New Custody Suite Procurement

The design of the current Bridewell Custody Suite in Nottingham is inefficient and is in need of major refurbishment, the cost of which is not economically viable. Therefore an outline Business Case was made in 2016 for the construction of a new Custody Suite. Subsequently a preferred procurement route to market for any new build has been explored.

Communications Review

The importance of effective communication with the public, stakeholders, partners and internal audiences is recognised as important in building and maintaining confidence in policing and the wider community safety partnerships. Police and Justice Act 2006 places a statutory responsibility on Crime and Drugs Reduction Partnerships to engage, inform, consult and involve the public and victims of crime in its work.
Further to discussion with some partners and internal audiences the Commissioner and Chief Constable jointly agreed to commission an independent snapshot review of the current communications position and provision, to advise on the options available to enhance the delivery of communications services in the future. The subsequent report will help inform the shape and delivery of Corporate Communications for each Corporation Sole and wider partnerships.

Boilers and Building Management Systems

Following surveys by a specialist consultant on our Boilers and Building Management Systems (BMS) on many of our stations, we found that it is necessary to replace the equipment at most of our main buildings. The boilers have past their life expectancy, which is approximately 20 years. The BMS controls the heating and cooling of buildings and contains equipment that is over 20 years old when their life expectancy is about 15 years, which means that both are not providing the correct levels of comfort to people working in the buildings and the energy efficiency low causing the Force to spend more on energy. The conclusion of the report was that we should replace boilers and BMS at several of our main stations with more efficient boilers and equipment, which should be matching systems and will be appropriate for the Estates & Facilities department to operate and regulate the heating and cooling.

Mansfield Toilets & Showers and Victim Suite & Multi Faith Room

The toilet and shower facilities currently within Mansfield Police Station are original equipment. As a result they are now approx. 20 years old and due for refurbishment. Within the same project we are encompassing the move of Victim Suite currently situated at Holmes House; to be relocated to an adapted space within the ground floor of Mansfield Police station. We are also intending to adapt the 3rd floor changing rooms to create a Multi-Faith room, Medical Examination room and separate Private Printer/Copier room.

Voluntary Scheme Pays - Police Pension Schemes

The HMRC currently sets an Annual Allowance (AA) limit of £40,000 in relation to annual growth in pension savings. Where the annual growth exceeds this limit the individual will 'receive a charge at their marginal rate.

The individual can pay the charge from their personal finances. However, the Finance Act 2004 provides that a "Scheme Pays" facility must be pr,ovided where the following qualifying conditions are met:

1. The HMRC AA limit has been exceeded in the pension scheme that the Scheme Pays election is made; and
2. An AA tax charge exceeding £2,000 has been triggered: and
3. The relevant time limits for making election have been made.